Project/Program Portfolio Management (PPPM)
By PH Lohnes, PMP
An equally important concept to understand is how an organization’s PPPM Vision is linked to or associated with its PPPM Roadmap:
- What are the differences?
- Which comes first?
- How are they linked?
The differences between a PPPM vision and roadmap may at first appear subtle, but in reality they are structurally, temporally, and focused quite different. To start, the PPPM vision is the initial artifact from which all other PPPM documents, processes, and activities flow. Thus, the PPPM vision, born from the support and direction of the Senior Leadership Team (SLT), is the charter document that defines the organizational PPPM goals and objectives. In other words, its is what needs to come first.
With the PPPM vision in place, the PPPM roadmap is linked to the PPPM vision as the physical depiction of that vision with temporal objectives, activities, and timelines from the As-Is projected to the achievement of the To-Be profiles. The roadmap is developed by the SLT designee to embody the direction of the vision over the desired time scale be it months or years. The time scale depends on the status of the organization’s PPPM efforts to date. From scratch the typical organization should plan on about a three year roadmap; however, given enough support from the STL, the vision could be implemented in the roadmap in a shorter time frame.
An example of a PPPM roadmap I created from a template of mine illustrates how the roadmap should embody the PPPM vision. From the roadmap example (pdf is downloadable), it can be seen that the roadmap would need to specify the following components:
- Discipline: Area of improvement, focus of activity discipline, area of concern attention
- Implementation: Major achievement of implementation or deliverable production
- Training: Learning objectives, audiences, and focus of period training activities
- Achievements: desired outcomes from each period’s activities
- Goals: obtainment of the desired horizon from implementing the objectives
- Focus: management perspective directing decisions and alignments
- Direction: management heading taken to implement objectives and therefore achieve period’s goals
Review the diagram above as the basis for subsequent discussions.